CHECKLISTJuly 4, 2026 · 6 min read
Meeting Transcription Software Checklist: What Teams Should Evaluate
MO
The MeetOye Team
PRODUCT
Meeting transcription software is easy to demo and harder to govern. A transcript can help everyone remember what happened, but only if the tool handles access, retention, search, and recap workflows responsibly.
Core evaluation criteria
- Speaker-labelled transcripts with timestamps.
- Clear controls for who can access meeting records.
- Retention settings for transcripts and recordings.
- Search across past meetings.
- Recaps and action items that connect back to the transcript.
| QUESTION | GOOD SIGN |
|---|---|
| Is transcription first-party? | The platform handles transcription directly. |
| Can admins control retention? | Workspace policies govern how long data stays. |
| Can users verify the recap? | The transcript remains available as source context. |
| Does it work for guests? | External attendees can join without extra setup. |
MeetOye combines browser meetings, Oya transcription, AI recap, and Ask Oya so teams do not need a separate bot just to create meeting memory.