The Privacy Risks of Third-Party Meeting Notetaker Bots

Third-party AI notetaker bots — tools that join your Zoom or Google Meet call as a participant — have become common in professional settings. Most users accept the default privacy terms without reading them. Understanding what actually happens to your meeting audio is worth the few minutes it takes.

What third-party notetakers do with your audio

• Your audio is transmitted to the notetaker's servers for transcription.
• Most services retain audio and transcripts for a period defined in their terms — often 30–90 days.
• Some services use meeting content to improve their AI models, though many allow opt-out.
• Data is stored on infrastructure operated by the notetaker vendor, not your company.

Why guests may not consent

When a bot joins a call as a participant, it records everyone in the meeting — including external guests who have not agreed to the notetaker's terms of service. Depending on jurisdiction and context, this can create compliance exposure, particularly in regulated industries like healthcare, legal, and financial services.

The built-in alternative

MeetOye's Oya assistant is built into the platform. Audio processing happens within MeetOye infrastructure — no third-party vendor receives your meeting audio. For teams with strict data residency or compliance requirements, this distinction matters more than the feature set.